- Automated liquidation connects to your ERP, flags stock by your rules, lists it and matches it to the best-fit buyers with AI.
- Orders, GST e-invoicing, payment, delivery and reconciliation are tracked on one shared timeline.
- Human approval is needed only where you set limits, which can cut cycles from 14–60 days to a target of 7–21 days.
Why automate liquidation?
Manual liquidation runs on emails, phone calls and spreadsheets. Someone exports an ageing report, calls a few dealers, negotiates one-to-one, chases documents and reconciles the books by hand. It is slow, typically 14–60 days per cycle, and it reaches only a handful of buyers. An automated, ERP-connected approach turns the same work into a continuous flow, with a target cycle of 7–21 days.
The eight-step journey
1. Connect: ERP sync
SAP (S/4HANA and ECC), Tally (Prime and ERP 9) and other ERPs or WMS share SKUs, batches, expiry dates and ageing data in near real time, through secure API or file exchange. Access is read-only, and nothing replaces your ERP.
2. Rules + AI: smart flagging
Your rules flag near-expiry, slow-moving and planned-liquidation stock automatically, based on ageing, expiry window, value and category.
3. Automated listing
Flagged items appear on the marketplace with full details and pricing guidance, under brand-safe anonymity, so the channel doesn't see who is selling.
4. AI buyer matching
AI ranks the best-fit buyers for each lot from the partner network and alerts them instantly. Buyers are matched on category, location, purchase history and lot size.
5. Offer and close
Choose fixed price, make-offer or auction formats. Offers inside limits you set can be accepted automatically, and anything outside them goes to a named approver.
6. Order and payment
Buyers are KYC-verified. Payment is secured, and GST e-invoicing and settlement happen automatically.
7. Tracked delivery
Pickup, packing, shipping and insurance are coordinated, with live shipment tracking for both sides.
8. Cash in the bank
Stock-out, invoice and payment post back to your ERP. Cash is recovered, books are reconciled, and finance has an audit-ready trail for every lot.
Where AI makes the difference
- Buyer matching across a 60,000+ partner network instead of a few known dealers
- Price guidance from live demand, ageing and expiry
- Document intelligence that reads invoices, POs and KYC so listings build themselves
- Early-warning radar that flags stock heading for expiry or obsolescence before it is dead
Controls that keep finance and legal comfortable
Automation only works if governance is built in: role-based access, a full audit trail, per-client data isolation, and approval rules that you define. Confidential, anonymous sales protect channel pricing, and KYC on every buyer controls who your goods reach.
Going live in three steps
- Connect: grant read-only access to stock data.
- Configure: set ageing, expiry, value and approval rules.
- Go live: auto-listing starts, and you track every lot in real time.
Most enterprises start with a free Inventory Health Check and one pilot lot before connecting the ERP. See the full programme, including a 90-day plan, on our Liquidation-as-a-Service page, and read why it matters in The true cost of dead stock.
Frequently asked questions
Which ERPs can connect to Xcess2Sell?
Xcess2Sell connects to SAP (S/4HANA and ECC), Tally (Prime and ERP 9) and other ERP or warehouse systems through secure API or file exchange, with read-only access to stock data.
Do we need to replace our ERP to automate liquidation?
No. The connection is read-only and works alongside your existing ERP. Stock-out, invoice and payment entries are posted back so your books stay reconciled.
How long does automated liquidation take?
Manual liquidation cycles often take 14 to 60 days. Automated, AI-matched liquidation targets 7 to 21 days, depending on category and lot size.
See how NovaVente can help with this in practice.
